ESN Aalto is a student association, and a local section of Erasmus Student Network (ESN). Our mission is to represent and support international students by providing opportunities for cultural understanding and personal development under the principle of Students Helping Students. We organise different kinds of events and activities for international students.

Legal basis and purpose of the processing

Our data processing is based either on your consent or on our legal obligation. We process only personal data that you have provided to us. We are collecting the following personal data:

  • The Finnish Associations Act requires us to collect the full names and domiciles of our members.
  • We collect email addresses to inform our members about our statutory general meetings. Joining to our mailing list for further information is optional.
  • In the context of event registrations, we usually obtain names, email addresses and other information such as special diets if the participants want to give us that information on Kide.App, which is deleted after a year.


How we process your personal data?

We use third party service providers to collect and store the personal data so that appointed members can access the data (list of participants, special diets, etc.) when it is needed. Unless otherwise agreed, all the personal data that we collect is solely meant for our internal use and no information will be handed over to a third party. The confidentiality may only be broken when required by law or statute, or by ruling of authority.

Data transfers

Some of the service providers are located outside the European Union and European Economic Area. To ensure that adequate protection for the personal data is provided, we use, for example, standard agreements approved by relevant authorities.

Duration of the data storage

Personal data is stored only as long as it is needed. Membership of ESN Aalto is valid for one calendar year from the date of membership fee payment and we delete all the personal data of the members after that period. In addition, the personal data that we collect for the purpose of organising events will be deleted after one calendar year.

Data security

The personal data that we collect is protected against unauthorised access by passwords and other security measures. The access is granted only for appointed members and the passwords are changed regularly.

Right to control your personal data

You have right to access the personal data that we have about you as well as right to correct, remove and restrict us to use it. A request can be made to us via email, If you have joined our mailing list and want to unsubscribe, you can do so via the link provided at the bottom of each email.

If you suspect that there is a breach of data protection legislation and the matter cannot be solved between you and ESN Jyväskylä, you have right to lodge a complaint with a supervisory authority.

Data Controller

Erasmus Student Network Aalto  - ESN Aalto ry
Otakaari 11 02150 Espoo, Finland

Contact Person

The Web Project Administrator of ESN Aalto